How to Write a Letter of Units Exemption for Diploma Holders Transitioning to a Degree Program

Transitioning from a diploma to a degree program often involves requesting units exemption to streamline your academic path. This article outlines the process and provides a sample letter to help you effectively communicate your request.

Steps to Write a Letter for Units Exemption

Writing a letter for units exemption is a structured process that requires careful organization and detailed information. Follow these steps to write an effective letter:

Your Information

Start with your name, address, and contact information at the top of the letter. Include the date you are writing the letter.

Recipient Information

Address the letter to the appropriate person or department at the university, such as the Admissions Office or Registrar.

Subject Line

Clearly state the purpose of your letter, e.g., "Request for Units Exemption."

Introduction

Introduce yourself and mention your current status as a diploma holder and your intention to join the degree program.

Request for Exemption

Clearly state your request for units exemption and specify which units or courses you believe should be exempted.

Justification

Provide details about your diploma, including relevant courses and skills that align with the degree program you are applying to.

Conclusion

Thank the recipient for considering your request and express your willingness to provide any further information if needed. Sign off with your name.

Sample Letter for Units Exemption

Template

{[Your Name]}
{[Your Address]}
{[City State Zip Code]}
{[Email Address]}
{[Phone Number]}
{[Date]}
{[Recipient Name]}
{[Department/Office Name]}
{[University Name]}
{[University Address]}
{[City State Zip Code]}

Subject: Request for Units Exemption

Dear [Recipients Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to formally request exemption from certain units in the [specific degree program] at [University Name] as I am in the process of transferring from [Your Current Institution] where I completed my diploma in [Your Diploma Field] in [Year of Completion].

I believe that my coursework and training during my diploma program have provided me with a strong foundation in [relevant subjects or skills], which aligns closely with the curriculum of the degree program I wish to pursue. Specifically, I would like to request exemption from the following units:

Unit/Course Name 1 Unit/Course Name 2 Unit/Course Name 3

These courses correspond to the following subjects I studied during my diploma:

[Briefly describe the relevant courses or experiences from your diploma] [Explain how these courses relate to the requested exemptions]

I am eager to contribute to and succeed in the [specific degree program] and believe that my previous education has adequately prepared me for the challenges ahead. I would greatly appreciate your consideration of my request for units exemption.

Thank you for your time and understanding. If you require any additional information or documentation to support my request, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Name]

Tips for Writing an Effective Units Exemption Letter

Be Professional

Use a formal tone and proofread your letter for any grammatical or spelling errors.

Attach Documentation

If possible, include copies of your diploma and transcripts to support your request.

Follow Up

If you don’t receive a response within a couple of weeks, consider following up with a polite inquiry.

Conclusion

By following these steps and using the provided template, you can write an effective units exemption letter that clearly communicates your request and supports your academic transition. Remember to be professional, provide detailed justification, and follow up as needed. Good luck with your degree program!